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IMPACT OFFICER GUIDE - VICE PRESIDENT OF SERVICE



The role of the vice president of service is one of the most influential in the chapter.

The vice president of service coordinates and promotes the chapter’s overall service program. He or she should do more than ensure that the chapter’s service program takes place. Motivation, planning, guidance, evaluation and execution are all part of the responsibilities of this leadership position. The environment in which your chapter functions will have a tremendous impact on your role. The size of your chapter, its structure, and the perception that you and your chapter have of the type of leadership it requires will also affect your role.

In many chapters, the vice president of service may take a more “hands-on” role, while in others, he/she may take a step back from being directly involved in each and every service project, choosing to delegate tasks to others. The service project leader handbook should serve as a guide for those to whom you may delegate. No publication can provide all of the answers. We won’t even attempt to do so in this handbook. Instead, we are providing some guideposts as you plan your term of office. This booklet should give you a better understanding of your role as the chapter’s vice president of service.

It is recommended that during the term of your office you create a supplement to this handbook to assist future vice presidents of service of your chapter. This supplemental material may include:

  • Chapter Bylaws
  • Contact information for the current Sectional Chair and Regional Director
  • Contacts for your chapter's Advisory Chair, as well as your scouting and youth services, community, and faculty/staff advisors
  • Detailed reports of last year’s service projects
  • Contacts in the community and on campus
  • Schedule of general events throughout the school year

Throughout your term as vice president of service remember that you have chapter advisors and a Section Chair (and staff) who are willing and able to assist you. Use their talents and experience.

CONTENT

Vice President of Service Duties


Working with Service Project Leaders


NATIONAL DOCUMENTS
  • National Bylaws Spring 2011- Under Chapter Improvement- must be logged into Website
  • Membership Policy- Under Officers
  • Chapter Assessment and Planning Session- Under CAPS Resources
  • National Pledging Standards- Under Officers
  • Pledge Manual March 2011- Under Chapter Improvement
  • Risk Management Policy- Under Managing Risk
  • APO Style Guide- Under Communications

CONCLUSION

A good project carried out in an efficient manner is one that helps people. Ideally, the project should be enjoyable, but stimulation is not our reason for existence — service is. Be sure to recognize the impact that your service project had and the impact member attendance made. "Making it real" makes the brotherhood feel appreciated and want to do more.

Good programs are made up of excellent planning, coordination, follow through and dedication. The best idea can become a bad project through mismanagement or lack of enthusiasm. Most of all, what makes a good project is you and your chapter’s attitude toward service in general and specific projects in particular. Perhaps it is best summed up in these two sentences:

  • BE ENTHUSIASTIC ABOUT THE VALUE OF YOUR PROGRAM AND YOUR BROTHERS WILL SHARE YOUR ENTHUSIASM.
  • IF YOU ACT ENTHUSIASTIC, YOU’LL BE ENTHUSIASTIC!

You will find that we have not attempted to provide you with an answer to every question, problem, or crisis that may arise during your tenure. Instead, we hope the guidance provided will enable you to make proactive decisions that will provide positive experiences and support for your chapter's alumni program. Remember, one of the best supports any officer can have is interaction with the previous officer and transference of information. If you feel that you have learned something in your position which could help many other officers in the Fraternity, please send your suggestions to leadership.director@apo.org so this manual can remain fresh and relevant.


ACKNOWLEDGEMENTS

APO IMPACT Chapter Training Program was developed under the 2006-2008 National Leadership Development Committee, Ed Richter; Program Director. Many thanks to all who helped in writing, reviewing and developing this dynamic tool.