Impact_V2.gif

IMPACT OFFICER GUIDE - VICE PRESIDENT OF FELLOWSHIP



The role of the vice president of fellowship is one full of challenges and many preconceptions. Finding the right balance of service and fellowship events within your chapter can be difficult. Some chapters find that one event a month is satisfactory, while others find that once a week or more frequently is needed.

A major attraction of membership in Alpha Phi Omega is the opportunity for fellowship. To promote fellowship, chapters organize events, which bring brothers together for fun. Many individuals, especially those outside the Fraternity, do not see APO as a social organization. This is a misconception — one of our cardinal principles is to promote friendship! Fellowship activities — both planned and unplanned — are a must for chapter operation and growth.

Your role as vice president of fellowship (or chair, as it may be called in your chapter) falls under the category of membership. In very small chapters it is often the responsibility of the vice president of membership to plan fellowship events, run the pledge program, and monitor the general membership of the chapter. It’s an enormous amount of work and thus it is common to appoint or elect an individual to take on the role of planning fellowship activities.

No manual can provide a total recipe for your fellowship program. You must carefully analyze your chapter, its programs, and your campus before deciding on the best plan. However, we have tried to provide some basic guidelines. This guide is intended as a starting point, from which you will be able to build your program. It is recommended that, during the term of your office, you work on creating a supplement to this handbook to assist your chapter's future vice presidents of fellowship. The following information should be included:
  • Chapter Bylaws
  • Contact information for the current sectional chair, regional director and advisory chair
  • Sample budget for the past year
  • Risk management policy for the Fraternity and the chapter (if one exists)
  • Detailed reports of last year’s fellowship projects.
  • Contacts in the community and on campus.
  • Schedule of general events throughout the school year.

Throughout your service as vice president of fellowship, remember that you have chapter advisors and a sectional chair (and staff) who are willing and able to assist you. Use their talents and experience.

CONTENT

NATIONAL DOCUMENTS

  • National Bylaws Spring 2011- Under Chapter Improvement- must be logged into Website
  • Membership Policy- Under Officers
  • Chapter Assessment and Planning Session- Under CAPS Resources
  • National Pledging Standards- Under Officers
  • Pledge Manual March 2011- Under Chapter Improvement
  • Risk Management Policy- Under Managing Risk
  • APO Style Guide- Under Communications


CONCLUSION

The purpose of a fellowship program is to enable the chapter to maintain the highest level of activity possible without overburdening each brother. It is designed to make being part of APO both worthwhile and enjoyable.

A balanced blend of service with fellowship will both encourage brothers to stay active and encourage prospective members to join. If you lean too far in either direction, you will find your chapter losing membership, either because you are asking too much of each brother or are not providing the opportunity for service that your brothers are seeking.

The approach outlined in this handbook should enable you to develop a plan that will enhance the APO experience for everyone in your chapter.You will find that we have not attempted to provide you with an answer to every question, problem, or crisis that may arise during you tenure. Instead, we hope the guidance provided will enable you to make proactive decisions that will provide positive experiences and support for your chapter's alumni program. Remember, one of the best support systems any officer can have is interaction with the previous officer and transference of information. If you feel that you have learned something in your position that could help other officers in the Fraternity, please send your suggestions to leadership.director@apo.org so this manual can remain fresh and relevant

ACKNOWLEDGEMENTS

APO IMPACT Chapter Training Program was developed under the 2006-2008 National Leadership Development Committee, Ed Richter; Program Director. Many thanks to all who helped in writing, reviewing and developing this dynamic tool.